Coming 1/03/2018 - Flexmls Pro Mobile Web: Improved Sharing Workflow

Soon, when you’re using Flexmls Pro Mobile Web, the workflow to share listings will be streamlined, making it easier and more intuitive to share listings. The new functionality will be similar to the existing functionality found in Flexmls Pro for iOS, reducing the differences between platforms.

When Will it Change
The new workflow for sharing will be available on January 3rd.

Who Will be Affected
All users who access Flexmls Pro Mobile Web on their mobile devices will be able to use these improvements.

Additionally, as soon as your MLS is updated to the latest version of Flexmls Pro for Android (announced here), you will also be able to use the new workflow on your Android app.

What Will Change
When you share a single listing, selected listings, or a search, the share screen will have a blue ribbon at the bottom with three options: Email, Text and More. To share the listing, select (or add) a recipient, type in a message to accompany the link to view listings, and then select the method you’d like to use to share the listings.

Email and Text allow you to send the listing directly to the selected contact, while More generates a link you can share from available apps on your mobile device.

Why Are We Making This Change
This change makes the process to share listings more intuitive. You simply work your way down the screen by selecting the recipient, typing your message, and then selecting how you’d like to share the listings. This improved workflow follows the same logic as sharing in Flexmls Pro for iOS, reducing the differences between Flexmls Pro Mobile Web and the Flexmls Pro apps. Making functionality consistent across the mobile platforms makes it easier for you to use Flexmls regardless of which device you’re using.

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Social Media Bootcamp for RealtyWEB.Net Members

Free Social Media Bootcamp: Developing Your Social Media Game Plan Join us for a free live event, exclusively for NEFMLS agents, to learn how you can successfully use social media marketing to elevate your business! Attendees also eligible to win a FREE iPad!

Monday, January 8th Where: NEFMLS-Beaches Services Ctr Time: 1:00 PM - 3:00 PM REGISTER NOW

Tuesday, January 9th Where: NEFAR Auditorium Time: 9:30 AM - 11:30 AM REGISTER NOW

Tuesday, January 9th Where: NEFAR Auditorium Time: 12:30 PM - 2:30 PM REGISTER NOW

About The Live Event Social media is a powerful tool that many agents aren't utilizing correctly or even at all to maximize their business. Take advantage of our FREE Developing Your Social Media Game Plan live event, designed exclusively for real estate professionals and your business needs, so you too can be motivated and empowered to get the most out of your social media marketing this year. Register today! Topics covered will include: Introduction to social media for the Real Estate Professional How to use top social media channels to grow your business Why Content is king How to get the most bang for your buck with social media marketing

Pam Gee is an expert at showing agents how to use and leverage social media to maximize their Real Estate Business. Pam has built a following of agents that have learned how to develop new leads and build their sphere of influence using online marketing and social media. She is an excellent presenter and has dedicated her career to becoming an expert in technologies and marketing techniques specific to the real estate industry, so please take advantage of Pam’s vast knowledge as she teaches you how to develop your social media marketing plan!

NEFMLS Holiday Hours

RealtyWEB. Net offices will be closed beginning Friday, December 22nd through Tuesday, December 26th and again on Friday, December 29th through Monday, January 1st. 

During the week between Christmas and New Year's, we will be open Wednesday, the 27th and Thursday, the 28th from 9AM-5PM.

FBS Technical Support will be closed Christmas Day and New Year's Day, only. All other days they will be operating at normal business hours from 8:00AM -9:00PM. The Flexmls Technical Support Number is 1-888-525-4747 and the technical support email is support@flexmls.com.   

Flexmls Web: View Listings Before Sending Emails (New Portal Users) Coming December 20th

If you use the new Portal, soon you’ll have the option to view listings before you email them to your contacts. These listings will be open in a separate tab, making it convenient to reference the listings while composing your email message.

When will it change
This new feature will be available on December 20, 2017.

Who will be affected
Anyone who uses the latest version of Flexmls’s Portals will see this new option when emailing listings from Flexmls Web.

If you’d like to turn on the newest version of the Portal and take advantage of this new feature, use your Menu to go to Portal Preferences and click the Try the New Flexmls Portal button.

What will change
When you choose to email the Interactive Version of listings, you will see a new View Listings button at the bottom of the message window. Click the button to open a new tab in your browser, showing you the listings you’ve selected to send. If you use a popup blocker, make sure your settings allow popups from flexmls.com.

TIP: If you want to move the new tab to a different window, click and hold the new tab to drag it into its own separate window.



You can tab between the windows easier in this mode. This also allows you to use both tabs at the same time by simply resizing. Or, if you have two monitors, you could have one open on each monitor.

Once you’ve sent the email, you can click to close the tab displaying listings or you can choose to keep it open, in case you need to reference the listings again.

Why are we making this change
When agents moved from Classic to New Portals, they didn’t have an option to Preview listings prior to emailing listings. We’ve not only added an option to View Listings with New Portals, but did so in a way that the listings can be viewed simultaneously while writing your email message.

This change gives you added confidence by being able to verify the listings that will be sent. Additionally, by placing these in a separate tab, you have the added convenience of being able to reference the listings while composing your message.

Flexmls System: Contact Activity Tracking Coming December 19th

Soon your Contact Management screen will serve as a convenient central hub for viewing Contact Activity, allowing you to see your most active contacts with a quick glance–no more digging through email notifications to try to determine which clients are viewing the listings you send them. The new Contact Activity tracking keeps all of your contact’s activity in one place, and a single glance at the activity graphs lets you quickly assess which clients are active or inactive and prioritize your followups more efficiently.

Whether you are using Flexmls Web, Flexmls Pro Mobile Web, or the Flexmls Pro app, you’ll be able to easily identify the contacts you may need to connect with. A Contact Activity bar will indicate which contacts have been the most active in the past seven days, and looking at a contact’s details lets you see their activity over the last 30 days and drill down to see listings that they have viewed, listings they’ve shared with others, and their email activity for subscription and manual emails. Portal activity is also included in Contact Activity, so if your contact relies on the Portal to view listings, you’ll know that they are actively looking at listings with the portal that you provided for them.

WHEN WILL IT CHANGE
Contact Activity tracking will be available on December 19.

WHO WILL BE AFFECTED
The Contact Activity tracking will be available for all users on Flexmls Web, Flexmls Pro Mobile Web, and Flexmls Pro for iOS. This feature will also be available for the upcoming version of Flexmls Pro for Android.

WHAT WILL CHANGE
Contact Activity indicates which contacts are actively viewing and sharing listings. Whether they are looking at listings that you’ve manually emailed to them, looking at listings from subscription emails, or using the portal to view listings, you’ll be able to see what they are up to. When viewing all of your contacts, a quick glance will show you which ones have been the most active recently and if you click to view a contact’s details, you’ll be able to drill down and see what kind of activity they’ve been up to.

Contact Management
When you go to Contact Management in Flexmls Web, you’ll see a column for Activity (Last 7 Days). This column immediately allows you to see which contacts have been viewing and sharing listings within the past seven days. The more listings they are viewing and sharing, the bigger the Activity bar. You can click on the Activity (Last 7 Days) column to sort your contacts by Activity and see the most active contacts at the top of the screen. Please note, the Activity bar updates nightly for each contact.

The past seven days’ worth of activity is also available on the Contacts screen in Flexmls Pro Mobile Web, Flexmls Pro for iOS, and the upcoming version of Flexmls Pro for Android. Tap the sort option at the top to sort by Most Active, Least Active, First Name or Last Name.

Contact Detail
When you select a specific contact in Contact Management, a new Activity tab is available. The graph at the top, shows you a visual representation of the contact’s activity over the past 30 days. A quick look shows you what days the contact was the most active. Additionally, there are expandable sections that allow you to see which listings they’ve viewed, which listings they’ve shared, and how many times they’ve clicked on an email link to view listings.

The same information is available when viewing a contact’s details in Flexmls Pro Mobile Web, Flexmls Pro for iOS, and the upcoming version of Flexmls Pro for Android.

Each section below the Activity Over The Last 30 Days graph is expandable.

Viewed Listings – This section displays listings that the client has viewed, whether they clicked on a link in an email sent via Flexmls or viewed the listing in their portal. The number to the right indicates how many times they have clicked to view the listing. You can click a listing to view its full details.

Shared Listings – This section displays listings your client has shared. Every time the client is viewing a listing and clicks the option to share the listing, it will display in this section. You can click a listing to view its full details.

Email Activity – This section provides summary information for how many emails have been sent to the client hand how many times they have clicked the link in the email to view the listings. It is broken down by the number of Subscription Emails Sent, the number of Subscription Emails Clicked, the number of Manual Emails Sent, and the Number of Manual Emails clicked. If you’d like to view the specific listings that have been sent and how many times those emailed listing links have been clicked, use the Menu to go to My Sent Emails and then choose to view either Manual or Subscription Emails.

WHY ARE WE MAKING THIS CHANGE
We know that your interactions with your clients help lay the foundation for a productive relationship with them. We want to make sure you maximize the time you spend with them, so we’re taking the tools that you already use – tools like Portals, Subscriptions, and Emails – and making them work more effectively and efficiently for you.

Using these tools alone is good, but they are even more powerful when used together as they provide more opportunities to interact with and understand your clients. Contact Activity keeps track of all of their activity in one place and lets you see it with a quick look at the Contact Management screen so you can immediately see the results of all of the Flexmls tools you use to communicate with them. You won’t need to dig through email notifications to see who opened up emails, and you won’t have to wonder which clients are actively looking at listings using the Portal; instead, that information is easy to see and readily available, letting you prioritize and plan your next moves.

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Complimentary Forms Programming Offer from Form Simplicity

For a limited time, Form Simplicity is offering FREE forms programming for brokerage forms. Act fast, though! This offer ends December 31, 2017.  Forward this special offer to the designated person who manages your brokerage forms so they can take advantage of this special offer.



Have you used your state or local board forms, and enjoy the ease of pre-programmed forms in Form Simplicity? This is your opportunity to add your brokerage forms to your Form Simplicity library - at no cost to your brokerage. Plus, all programmed forms in Form Simplicity include a custom eSign template.

The terms and conditions of this offer:

• This offer is for brokerages only - current and new forms customers.
   
• Offer is applicable to both new forms or revisions to current forms.
   
• Maximum of ten (10) forms per brokerage may be submitted for complimentary programming. Brokerages that submit more than ten forms will be provided with a quote for programming charges beyond the ten (10) forms that are included in this offer.
   
• Acceptable files: MS Word, Excel, Publisher files, or editable PDF files. Scans or images of forms will not be accepted.
   
• The submitted forms and files must be the intellectual property of the brokerage. Any form/file that is copyrighted to another entity, other than the brokerage, will not be accepted.
   
• Once you have approved your programmed forms, additional revisions to the complimentary programmed forms associated with this offer are not included and will incur a revisions fee.
• Order must be submitted no later than 11:59 p.m. Eastern Time on December 31, 2017 using the forms programming online order form at: http://www.formsimplicity.com/forms-ordering/

For questions, please contact: fporders@formsimplicity.com

Act fast! Offer ends December 31, 2017.

Building a Real Estate Team Special Session at Xplode NE Florida

Just a reminder that the upcoming Xplode conference is offering a special breakout session for real estate professionals who are interested in building a team.  The session starts at 1:30pm and will give you tips on how to build a team the right way.  

Don't Miss It!

Xplode NE Florida is Next Monday - Have you purchased your tickets yet?

December 4th

If you haven't purchased your tickets for the upcoming Xplode conference - please do so today so that you can take advantage of the $49.00 rate. Learn about what's hot in technology, digital marketing and sales strategies for real estate professionals. Hurry, the sale price ends December 2nd!

Go to Xplodethis.com/neflorida to learn more and to purchase.

New Password Reset

Coming Soon!

Coming on November 29th for Flexmls Web! Improved Workflow to Change Password and Increased Password Security In an effort to improve security, the process for resetting your password from the login screen will be more intuitive and user-friendly. Additionally, the minimum requirements for your Flexmls password are getting stronger. When you set a new password, it will require a minimum of 6 characters (containing at least one character and one number) and you will no longer be limited to using only 8 characters. When Will it Change? Beginning on November 29, these changes will be enforced when changing your password.  Note: You will not be forced to change your password on November 29, and you can continue to use your current password, even if it does not meet the new minimum strength requirements. You will only be required to use a password that meets the minimum strength requirements when you change your password after November 29.  Who Will Be Affected? When you change your password after November 29, the process will follow the steps outlined below in the What Will Change section.  Whether you are changing your password as a result of an MLS requirement to update it every few months or you've forgotten your password and are requesting a new one, the new password must be between 6 and 100 characters and contain a minimum of one number and one character.  What Will Change? Password Strength  Passwords must be between 6 and 100 characters and contain a minimum of one number and one character. Additionally, the most commonly used passwords - such as using your login as your password or using words like 'password' - are not permitted. Also note, if your MLS currently prevents you from using previously used passwords, that requirement will still be in effect.  When changing your password, you will receive a prompt to meet these requirements if the new password you've entered doesn't meet the minimum strength requirements.  At the Administrative level, the setting Password strength requirements, will no longer be available. Instead, new passwords must meet the minimum requirements stated above. However, when you manually reset a password for a user from the Change User screen, you will not need to follow the minimum strength requirements. Once the user logs in, they will be prompted to enter a new password that does meet the requirements.  Request a New Password  If you are on the Flexmls login screen and cannot remember your password, click on the Password not working? Click here link.  Enter your username, and click the Reset Password button.   Check your email for a Password Reset Request and click the Update Password link.   Please note the following concerning the Update Password link:  When you receive a Password Reset email, changing your password is NOT REQUIRED. Your current password will still work and you can safely ignore the email if you'd like. The link in the Password Reset email is valid for 24 hours. If you request multiple password resets, any one of the emailed links will work (or you can ignore them and choose to keep using your current password). Enter and confirm a new password. Please note that when you enter a new password, the system will prompt you to ensure that it meets the minimum strength requirements. Click Update Password to complete the process.  Update Password from Inside Flexmls  The process to update your password while you're currently logged into Flexmls will not change. Use the Menu to go to My Profile , click on Security, and select Change Password. Enter your current password, then enter a new password that meets the minimum security requirements.  Why Is This Change Being Made? Increasing the strength requirements for your password makes your account more secure, while streamlining the process for requesting a new password offers a better user experience. The new process eliminates the need to use a temporary password, and when you receive a Password Reset email, you are not required to change your password and can ignore it if it was sent in error.