ShowingTime Messaging for Agents and Other Enhancements

Introducing ShowingTime Messaging for Agents & Sellers ShowingTime messaging lets agents communicate through private instant messaging on all their appointments. Listing agents can contact sellers and vice versa; showing agents can alert listing contacts if they're early or running late. Messages are sent via email, push alerts on mobile devices or via text messages (in select markets), with conversations logged for future reference. ShowingTime messaging is currently being rolled out to our customers market by market. Stay tuned for when it is available for yours! Watch Video → View Appointment Types When Scheduling Agents will be able to see if their showing request will be auto-confirmed or need confirmation prior to scheduling, making it easier to plan ahead. It’s important to note that showing instructions are only accessible when the request has both been submitted by the showing agent and confirmed by the listing representative. Sellers Can Import Showings To Their Calendars Owners and occupants can now enjoy the convenience of having their calendars update automatically when an appointment moves from “requested” to “confirmed”, so they always have the most up-to-date information.

Flexmls-Send Confirmation E-mail Option Immediately Available on 12/14/2016

On December 14, the Send Confirmation E-mail option will be available immediately after creating a contact in Flexmls. Additionally, contacts will be able to confirm their e-mail address from within the Portal. Since new contacts must confirm their e-mail address to receive subscriptions notifications by e-mail, these new options will help make the process easier to manage. Contact Management - Send Confirmation E-mail Currently, an e-mail to confirm a contact's e-mail address is automatically sent the first time a new listing matches the contact's search criteria. As of December 14, agents will be able use the Contact Management page to manually send a Confirm E-mail link to contacts before the automatic confirmation e-mail is sent. This means that agents can have a new contact confirm their e-mail address immediately after creating the contact or before they set up a subscription for the contact. To send the Confirm E-mail Address, select the desired contact in Contact Management, then click on Send confirmation e-mail in the Action column on the first tab. Once the request has been sent, the Contact's status will be Pending until they open the e-mail and click to confirm their e-mail address. When the contact opens the e-mail they will be able to click to confirm that their e-mail address is valid which will allow them to receive subscription notifications via e-mail. Additionally, clicking to confirm their e-mail address will reactivate any expired subscriptions they may have. Note: You can only send the confirmation e-mail invitation once, so it would be appropriate to contact the user personally before clicking on the Send confirmation e-mail option. Portal - Send Confirmation E-mail Contacts can use the Portal to confirm their e-mail address in order to receive subscription notifications via e-mail. If the contact has an e-mail address that is inactive or pending, a notification will open automatically the first time they use their Portal that day. They can click Send Confirmation E-mail to send themselves an e-mail that allows them to confirm their e-mail address and opt-in to receiving subscription notifications via e-mail. They can also access the Send Confirmation E-mail setting manually. To do this, they will select the My Account option. Then click on E-mail Settings If they have not previously confirmed their e-mail address, they can click the Send Confirmation E-mail option in the Action column. If they have previously opted out or if their e-mail address is inactive from lack of use, they can view their status and click Send Confirmation E-mail to send a confirmation e-mail request to the e-mail address that is listed.

REBarCamp Jax 2016 - The Best Unconference On The Planet.

REBarcamp Jacksonville (#REBCJAX) is a powerful one day event focused on education and networking. An "unconference," if you will, that doesn't include the expense, product pitching, and other things that tend to go along with the traditional real estate conferences. It's simply a place to learn and discuss how those in the real estate industry are using technology and practical marketing techniques to grow their business.

Besides all the cool kids will be there who wish to be outrageously successful! Mark your calendar! 

When:     Friday, January 8, 2016
Time:      8:30 A.M. to 3:00 P.M.
Where:   Adam W. Herbert University Center
                12000 Alumni Drive Jacksonville, FL 32246

To Register:  http://www.eventbrite.com/e/rebarcamp-jax-2016-tickets-19639821234

Questions? Contact the Organizer REBarCamp Jax Team:
http://rebarcampjax.comfacebook.com/fb.com/rebarcampjax 

Join the Experience Find out what others are seeing and saying about this event, and join the conversation. Use these tags: #rebcjax

New/Updated Data Fields to Flexmls December 1st

New and revised listing data fields will be implemented on December 1st in Flexmls.  Most of these changes come from you, our members, in an effort to improve the listing information. However, some fields are required changes to comply with an industry effort of standardizing MLS data nationwide.


The new/revised data fields will be as follows:

Field Name	Currently in System as...	New in System as...
Possible Financing	FHA 203K	Renovation Loan
Laundry-Garage/Carport	From Parking Facilities	To Miscellaneous Exterior
Occupancy	3 DAC (Days After Closing)	{ enter # } DAC
Listing Type	Changing to only 4 selections	Exclusive Right of Sale
		Exclusive Right of Sale Variable
		Exclusive Agency
		Exclusive Agency Variable
Showing Instruction	New	Video Surveillance
Parking Facilities	New	Driveway
Country	New	USA will be the default
Agency Disclosure	New	Single Agent
		Transaction Broker
		Non-Representative

Some Notes:

• The FHA 203K and the Laundry-Garage/Carport selections will automatically update on your listing(s). 
• The 3 DAC (Days After Closing) selection under Occupancy will now be a numeric input field to accommodate any time frame as agreed upon by the seller.  If you currently have 3 DAC selected, the number will automatically be populated with the number three (3).
• Listing Type will automatically convert to the correlating data selection
• Video Surveillance is being added to Showing Instructions for informational purposes, Please keep in mind that audio recordings are illegal unless a waiver/release is signed by the buyer and or any party representing the buyer (see Florida Statute 934).  A warning about the use of audio recordings on the property will be included in the newly revised Listing Agreement to be released soon.
• Agency Disclosure is a NEW REQUIRED field that MUST BE UPDATED BY THE LISTING AGENT before any modifications can be completed on the listing.

Saved Searches should not need to be updated unless they contain FHA 203K, 3 DAC, and/or Listing Type or if you would like to include any of the new data fields.

If you have any questions, please contact Technical Support at (904) 394-9494 x 1605.

End of Year Special! FlexMLS IDX-14 Months For The Price of 12 Months!

End of Year Special
Flexmls IDX
Call: 1-800-437-4232 X 108
Email: IDXSALES@FLEXMLS.COM

RealtyWEB.Net Appraiser Members - DataMaster is coming

JACKSONVILLE APPRAISERS... DataMaster for appraisers is coming to town!

DataMaster invites you to join a free 30 minute training session to learn how to save up to 60 minutes per report! What is DataMaster? DataMaster has over 30 years of experience creating appraisal software for the real estate industry. The revolutionary DataMaster system helps real estate appraisers save both time and money by completing real estate appraisal forms quicker and easier, without mistakes. In this free, 30-minute training session you will learn about DataMaster and how it can help you become more familiar with FHA changes and how to protect yourself from AQM and CU. WHAT OTHER APPRAISERS HAVE SAID: "I am LOVING DataMaster! One of my least favorite things used to be having to do the MC form manually. Using DataMaster for that alone has shaved tons of time off!" - Stephanie G. from Austin, TX "DataMaster saves me a ton of time... Not using anything else." - Brad K. from Baltimore, MD "Love it. DataMaster is definitely a time saver. Takes a short amount of time to customize it, so data gets entered to your liking." - Richard H. from Salt Lake City, UT Seats for this training session are limited. You are encouraged to register today to secure your spot. LOCATION DATE TIMES Main Resource Center 7801 Deercreek Club Rd Jacksonville, FL 32257 Monday, November 30th 10:00 am OR 2:00 pm Beaches Service Center 4130 S Third St Jacksonville Beach, FL 32250 Tuesday, December 1st 10:00 am NEFMLS members will receive a special discount from DataMaster for attending! Register here for NEFMLS Training Sessions Copyright © 2015 DataMaster for Appraisers, All rights reserved.

Realtor.com^® has been working with the industry on new agent profiles with RealRatings^TM and a consumer-focused Realtor^® search experience, to make sure agents look great online and to give buyers and sellers access to reliable agent information on their terms.

They are expanding the beta version of this new experience nationwide, to allow agents to view and update your profiles ahead of the launch in a few weeks. To take it for a test ride, just click the “Try our Beta!” button at realtor.com/realestateagents 

You can learn more about this new experience at realtor.com/welcome/agentprofile. This page also has a link to help you quickly claim and complete your profile, as well as an extensive FAQ and other tools to assist you.

Deleting Custom Collections from Portals

On October 19, you will be able to delete a custom collection from a contact's portal while on the Contact Management screen and when you Work of Behalf of a contact. Currently, the only way to remove a custom collection is by clicking the View Portal link on the Portal tab in Contact Management. 

Delete Custom Collection - From the Portal Tab 
From the Contact Management screen, select a contact then select the Portal tab. Click the red X next to a collection to delete it. Deleting a custom collection will remove the entire collection from the contact's portal. If you click the X next to the default Recommended, Favorites, Likes, No Interest, or Removed collections, you will clear any listings from the collection, but the collection name will remain. 
 

Delete Custom Collection - Working on Behalf of a Contact 
You can also remove a custom collection when working on behalf of a contact. For more information on working on behalf of a contact, click here. While working on behalf of a contact, hover over the collection name with your mouse and a Trash icon will appear. Click the Trash icon to remove the custom collection. If you click the trash icon next to one of the default collections (Favorites, Likes, No Interest, Recommended, or Removed), you will clear all listings from the collection, but the collection name will remain. 
 

Delete Custom Collection - View Portal 
The ability to remove a custom collection is currently available from the Portal tab on the Contact Management page by clicking the View Portal link. This allows you to view your contact's portal. Hover over the name of the custom collection and click the Trash icon to remove it. 

Re-Post from Florida Realtors - Introducing Form Simplicity's Broker Transaction Management Enhancements

Introducing Form Simplicity’s Broker Transaction Management Enhancements

Posted on September 23, 2015, updated on October 2, 2015 by Haley Hakemoller

In line with our mission to constantly improve the transaction workflow for real estate agents nationwide, Form Simplicity is delighted to announce a recent upgrade of the broker transaction management process within the Broker View settings. The layout has been revamped and updated to include a simple and easier-to-understand process for submitting files for review, a customizable checklist for brokers, and better tracking of agents’ and brokers’ communications throughout the transaction review to ensure compliance and legal procedures are followed.

Within the new upgrade, brokers have the ability to create a customizable checklist for their agents to follow when submitting transactions for review. The list features multiple components of a transaction, such as a residential lease or HOA agreement and does not allow the agent to submit the transaction for review until all required documents have been uploaded. As the agent uploads signed parts of the contract into Form Simplicity, the contract changes color depending on the status, such as red for required, yellow for added and purple for additional files. Once the contract has all necessary files uploaded, and the agent has completed all desired notes to their broker, the contract is submitted and under review once the broker opens the file.

In the Transaction Management tab, the Broker is able to review all files that he/she has been designated to view. Once the contract has been reviewed, the Broker, or delegated reviewer, checks off the section as completed or needs work. The broker or reviewer is notified of various notes in each section, and is able to write notes back to the agent. There is also a new “view all” button which allows the broker to see all files as one PDF document for easier readership.

“Utilizing the foundation of our original broker review process, we were able to enhance this feature to make it more robust while keeping in-line with the simplicity and ease-of-use of our previous broker submittal feature. This will allow current users of this feature to be able to continue submitting and reviewing transactions without skipping a beat, and results in a minimal learning curve for any new brokerages looking to incorporate it into their paperless workflow,” said Product Development Manager Jason Schatz.

Additionally, a feature that was launched earlier this Summer, Email and Text Message Tracking, is a vital piece to Form Simplicity’s Broker Transaction Management, since it tracks and logs all emails and text messages connected to each transaction.

The new Broker features are currently available on Form Simplicity for all Professional and Ultimate Edition users.

Watch the tutorial video now

This entry was posted in Blog and tagged electronic signatures, Real estate transaction management. Bookmark the permalink. 

Learn why Inman News says Listingbook is a "Must Have!"

We've All Heard "Buyers Are Liars and Sellers Are Yellers"... NOT in Listingbook! Learn why Inman News says Listingbook is a "Must Have!" Join us for a unique live event experience to learn how Listingbook can make your life easier, more efficient and profitable. Sell more houses, get and retain more listings, and make more money — while creating clients for life.  Give your clients what they want – Listingbook gives your clients the industry’s best, most up-to-date, and complete search experience, enabling you to get them off public websites like Zillow and onto your personal, private Listingbook platform.  Stay in control – Listingbook gives you insight into your Buyer’s search activities, automatically keeps your Seller’s informed and allows you to seamlessly collaborate with both.  Save time & build client-for-life relationships – Listingbook serves as your “virtual assistant” allowing you to successfully manage as many clients and prospects as you’d like with total ease so that you can work with more buyers and sellers in less time, and keep them all satisfied. FREE LIVE EVENTS LOCATION: NEFAR Auditorium 7801 Deercreek Club Rd Jacksonville, FL 32256 DATE: Mon, November 2, 2015 TIME: 1:00 PM - 3:00 PM  DATE: Tues, November 3, 2015 TIME: 1:00 PM - 3:00 PM  If you register for this LIVE FREE DEMO/EVENT today, you'll receive one FREE $25 Property Promotion to feature your listing just for attending. Sign up TODAY!

201 S. Elm Street • Greensboro, NC 27401 1-866-353-3456, Select Option 1 • helpdesk@listingbook.com

Realtor Rally - Get Ready to Supercharge Your Business in 2016!

We are proud to be a part of this years Realtor Rally and are excited to welcome our keynote speaker, Verl Workman, Founder and CEO of Workman Success Systems. Over the course of a career now spanning nearly 20 years, Verl Workman has delivered over 1,000 seminars, webinars, keynote addresses and other motivational messages to real estate and sales professionals worldwide.

His experience and expertise in all aspects of sales, marketing, promotion, management and technology have enlightened and empowered thousands of professionals to expand their knowledge and achieve their goals.

Following our keynote speaker, we will host two informative panel discussions covering the topics of:

• How Realtors Can Best Leverage Technology
• How You Can Still Close Deals In 30 Days Even With the New CFPB Changes

When:     Tuesday, October 13, 2015
                9:00 a.m.   Registration & Welcome
                9:30 a.m.   Presentation/Keynote Speaker
                10:30 a.m. Panel Discussions

Where:    The Main Resource Center, 7801 Deercreek Club Rd, Jacksonville, FL

Click for flyer!

Don't miss out on this opportunity to take your business to the next level.  Register today! 

The cost for the this session is FREE thanks to our sponsors:

Are You Ready for TRID? RatePlug Is!

Are you ready for TRID?? 

RatePlug Is!

With all the hype and media coverage of TILA-RESPA Integrated Disclosure (TRID), you might be thinking the world might possibly stop revolving on Saturday, October 3^rd when the rule goes into effect. 

All kidding aside, this ruling which was created to create clarity for consumers and promote compliance with existing TILA and RESPA laws, has caused a lot of anxiety within the industry as companies scramble to make adjustments to their systems, forms and procedures to meet the deadline which had been EXTENDED a few months. Some industry news sources even state that up to a third of companies are still not ready for the new requirements.

Knowing what the TRID rules are and how they impact Real Estate Agents is very important. NAR has created an overview tailored for real estate professionals which is available at http://www.realtor.org/topics/trid-tila-respa-integrated-disclosure.

It is also very important for you to know that the third party tools and services available through your MLS system are 100% compliant as well. RatePlug, the industry leader in melding real-time financing information with MLS property listings, has updated our Program to adhere to all applicable industry regulations including TRID, FTC-MAP, UDAP, etc.

To learn more about the RatePlug Program, which is available at no additional cost to MLS members, click here.  

Are You Protecting Your Sellers & Listings-How to Assign the Supra Keybox to Your LIsting via Flexmls

Are you doing everything you can to protect your sellers and their property?  

Are you using all the features of the Supra keyboxes to ensure protection?  

While not required, it is HIGHLY RECOMMENDED that you use the Supra keyboxes to secure entry into your seller's homes.   First, it makes it very easy for showing agents to access the listing securely. Plus, in light of the recent key exchange with the St. Augustine Board of Realtors, it makes it very convenient for all local real estate professionals to access.  Second, Supra brings years of experience in providing efficient and secured entry to your listings.  These keyboxes offer you detailed activity reports while giving  your sellers peace of mind.

But is it enough to just place a Supra keybox on the listing's door?

The answer is NO, 

In order to provide the security your sellers expect, it is imperative that you also ASSIGN THE KEYBOX TO YOUR LISTING.  Failure to do so will not give you the full picture.  While you can obtain a report of who used the keybox during a certain time frame, you cannot verify the location of that specific keybox.

You can do this direct from your e-key, by logging into www.supraekey.com, or you can assign the keybox to your listing using Flexmls (see steps below):

1.    Go to Change Listing

2.    Enter the MLS#

3.    Select Supra Functions (found under Listing Information in the first box on the left). This will automatically log you into the Supra system.

4.    Enter the keybox Serial number and Shackle code

5.    Click Assign

That's it.  Notice that you can perform other keybox functions such as Removing the keybox from that listing (which you must do before re-assigning to another listing), access Activity Reports and the keybox Setups.

Plus, if you assign the keybox to the listing AND use ShowingAssist for your appointments, you can receive reports that match both the showing appointments to the actual showings.

Be sure to protect your listings by assigning the Supra keybox to your listing.  Using Flexmls makes it easy.

Questions, please contact Technical Support at (904) 394-9494 x 1605.

ShowingTime-Scheduling on Behalf of Another Agent

Now it’s easy to schedule appointments in the ShowingTime system when the request wasn’t received online. For instance, when a showing agent emails, calls or texts a showing request to the listing agent, the listing agent can quickly enter it in ShowingTime … as if the request was made online. Once entered, the system generates notifications, etc. as it normally does, based on the listing’s instructions. It also equips listing agents to override blocks and instantly confirm requests. ShowingTime has also implemented mobile ShowingCart enhancements; and simplifies the mobile login process for sellers.  Get the Details Here!