A New Member Benefit - Get Ready for SavvyCard®

We’re excited to announce that, as a Member Benefit, we will soon be deploying a new online marketing tool called SavvyCard for Agents Pro™.  Here’s an example of what your SavvyCards® will look like:

Property SavvyCard™ (left) – a powerful online marketing tool for your listings, and Agent SavvyCard™ (right) – a powerful online marketing tool for yourself, your team and your brokerage.

SavvyCard for Agents Pro™

The folks at SavvyCard designed this tool to help you:

• Increase awareness of your brand in the marketplace
• Leverage your contacts to generate more referrals
• Market effectively on Social Media
• Generate more buyer leads
• Win more listings
• Form stronger, longer lasting relationships with your customers
• Own your name on Google
• Aggregate important info in one place
• Save time

What is SavvyCard for Agents Pro™?

SavvyCards are essentially mobile-friendly websites - created automatically for both you and your properties - that are easy to share and are powerful online marketing tools. They have popular real estate functionality built into them (like MLS search, school info data and more), and they're easy to use to advertise your business or properties online, particularly on social media.

You'll be able to customize your SavvyCards with your branding and personal photo, and the system will automatically generate Property SavvyCards™ (mobile websites with built in sharing and marketing functionality) for each of your listings in the MLS, too!

To use SavvyCard, you do not need to do any downloads or installations – all you need is an Internet connection. And, it works on any Internet capable device (phone, desktop, tablet, etc.) so you (AND your customers) can use it whenever – and wherever – you need it.

Your SavvyCards are usable on any Internet enabled device and don't require downloads or installations. They're easy to use, and are just as useful to your customers, too! In fact, they help you stay connected to your customers long-term.

Watch for Your Welcome Email from SavvyCard®

You’ll receive a welcome Email from SavvyCard® in your inbox soon, on the day the program launches. This is the email that enables you to activate your account. Keep an eye out for this email and be sure to check your Spam or Trash folders if you do not see it. (If you use Gmail, be sure to check your other folders, like “Promotional” or “Social”).

Be Sure to Sign Up for Free Training

SavvyCard® will be offering complimentary training – individually on the phone and in regular webinars – to help you get the most value out of this tool. Make sure you schedule your training once you get your Welcome Email and activate your account.

We know you’ll benefit from using this innovative marketing tool and are excited to offer you the best of what’s new in real estate technology!

dotloop Weekly Agent Training

Need more information on how to effectively use dotloop? dotloop is conducting a series of weekly webinars covering various topics. See below for dates and links to register for the webinar that best suits your needs.

How to create a listing in dotloop

Monday, July 31st, 10am EST:           Sign up here 
Wednesday, August 2nd,  2pm EST:  Sign up here 

How to Make an offer in dotloop

Tuesday, August 1st, 11am EST:       Sign up here

Thursday, August 3rd, 2pm EST:       Sign up here 

MOBILE APP TRAINING

This course offers best practices for users new to the dotloop app. After clicking on the link to sign up, please select an available date from the dropdown.

Android mobile app training:      Sign up here
iOS mobile app training:            Sign up here

MONTHLY BEST PRACTICES WEBINARS

If your office is not yet using dotloop, you will want to join this webinar series in order to learn how to manage transactions online. Offers and listings will be covered in this webinar. 

Thursday, August 3, 11am EST:         Sign up here

Thursday, September 7, 11am EST:   Sign up here

MASTERING DOTLOOP

The Mastering dotloop course is for users who wish to gain a high knowledge of the more advanced features of dotloop. After clicking on the link to sign up, please select an available date from the dropdown.

Sign up here

Coming Soon Listings on NEFMLS August 1st

On August 1st, RealtyWEB.Net is releasing a new status in the MLS computer system titled “Coming Soon.”  The Coming Soon Listing status can be used for a listing that needs more time to prepare for the market, but the seller would like to have you share it in advance with the other real estate professionals within the MLS and with the public.

We are implementing this new status to allow for modern industry marketing practices but are structuring them to minimize any potential ethical or legal issues that could arise from utilizing this approach.  Maybe more time is needed for professional photos, creation of marketing materials, or the property needs a few improvements that require additional time. 

By establishing guidelines for Coming Soon marketing, all parties will be informed and educated on the pros and cons of this strategy.  You and your seller can use these guidelines as a point of discussion to determine if this is the best plan of action for advertising their home.

Only members of RealtyWEB.Net will have access to the Coming Soon Listings.  They will not be syndicated to third party websites such as Realtor.com, member’s IDX websites, and Zillow.com, just to name a few.

Coming Soon Listing guidelines:

• You must have a signed Listing Agreement AND a signed Coming Soon Listing Addendum.  The listing, as usual, must be entered within 24 hours of obtaining signature.
• NOTE: The existing Seller Waiver Addendum is now to be used exclusively for those listings where the seller does not want their property entered into the NEFMLS for the full term of the Listing Agreement. 
• You will be able to list a property under this Coming Soon Listing status for up to 14 days before it becomes active in the NEFMLS.  
• The Coming Soon Listing can be made active at any time prior to the 14 days. 
• The Coming Soon Listings will not accrue Days On MLS (DOM) while under the Coming Soon Listing status. Days On MLS will begin once the status is changed to Active.
• The Coming Soon Listing status is searchable by NEFMLS members but will not be sent in email subscriptions or customer portals.
• The Coming Soon Listing is not to be shown to any prospective buyer prior to the home being made active and viewable to everyone, members and the public, as an active listing.
• A Coming Soon sign may be placed in the yard however, remember that the the property is not to be shown to any prospective buyer prior to the listing being made available to everyone, members and the public, as an active listing.  
• An open house can be scheduled for a date that occurs on or after the day the listing is made active.
• A Coming Soon Listing is not to be used to create a “pocket listing” or to circumvent other NEFMLS Policies or Rules.

It is important that you educate your seller, by using the Coming Soon Listing Addendum, on what to expect to help them fully understand the implications of this marketing tactic so they can determine what is in their best interest.  

When used properly and in compliance with our guidelines, the Coming Soon Listing status can be used to generate a marketing plan that provides enthusiasm and builds momentum which can be advantageous to your clients.  

Coming Soon Fundamentals:

• NEFMLS Rules & Regulations - Coming Soon
• Coming Soon FAQ's
• Coming Soon Listing Addendum
• Seller's Waiver Addendum
• NAR Video - Coming Soon and the MLS

If you have any questions or need further assistance, please contact us at 904-394-9494 x 1605.

Redesigned Screens for Contact Management August 3

On August 3, the contact information screens in Contact Management will be redesigned. This change is part of an ongoing initiative to modernize the look and feel of Contact Management to make it easier to use. The first change to the Contact Management page was released in June, updating the way the contact list appeared (click here for more information). 

This update changes the display when viewing a contact's detailed information; it will not change existing functionality. Future updates will include additional design changes as well as enhancing functionality with new features.

To view a contact's information go to Contact Managment and select a contact. 



The new contact information screen displays the contact's name at the top of the screen and provides the same options you currently have. The first option is now called Contact Details. 



The menu options are responsive to your screen size. On a wide screen, all of the options may display, but on a smaller screen you will see a More option. Clicking More opens a dropdown with the other available menu options. 



The options to Edit, Remove, Deactivate, and Transfer the contact are at the bottom of the screen and are accessible regardless of which information tab you are currently on. If you don't see these options, scroll to the bottom of the screen to access them. 



To exit the contact's information screen, click Close.  

Free Social Media Bootcamp: Developing Your Social Media Game Plan August 14th

Free Social Media Bootcamp: Developing Your Social Media Game Plan Join us for a free live event, exclusively for NEFMLS agents, to learn how you can successfully use social media marketing to elevate your business! Attendees also eligible to win a FREE iPad! Monday, August 14th Where: NEFMLS Time: 9:30 AM - 11:30 AM Register Now Monday, August 14th Where: NEFMLS-Beaches Services Ctr Time: 1:30 PM - 3:30 PM Register Now About The Live Event Social media is a powerful tool that many agents aren't utilizing correctly or even at all to maximize their business. Take advantage of our FREE Developing Your Social Media Game Plan live event, designed exclusively for real estate professionals and your business needs, so you too can be motivated and empowered to get the most out of your social media marketing this year. Register today! Topics covered will include: Introduction to social media for the Real Estate Professional How to use top social media channels to grow your business Why Content is king How to get the most bang for your buck with social media marketing Pam Gee is an expert at showing agents how to use and leverage social media to maximize their Real Estate Business. Pam has built a following of agents that have learned how to develop new leads and build their sphere of influence using online marketing and social media. She is an excellent presenter and has dedicated her career to becoming an expert in technologies and marketing techniques specific to the real estate industry, so please take advantage of Pam’s vast knowledge as she teaches you how to develop your social media marketing plan!

Countdown to New Menus on Flexmls

The countdown is on to switch to the new menus on Flexmls.  Only 16 days remain, JULY 27TH TO BE EXACT, so make the switch now!


Why change the menu?

So many new features and tools have been added to Flexmls that sometimes it is hard to find just the features you want to use.  By allowing each user to setup up a customizable will provide quicker and easier access to those tools.

Through research it was found that many members use 7 or fewer features on a daily basis. Putting your own menu choices on the favorites bar will streamline your daily processes.

Sometimes it's hard to remember which features are in each "drop down" menu item.  By utilizing the search feature on the new menu, you can easily find those programs without having to open each selection.  With all the items on one page it is easier to look for a feature you use infrequently.  The only item that is a drop down on the new menu will the More section should you add a lot of selections.

Why can't we keep using the old menu?

The intent is to make the system easier to use and maintain, not only today but for the next many decades.  Computer codes are sometimes altered or customized countless times over the years as the needs of our MLS clients change. Old code becomes more and more "brittle," or harder to maintain without causing bugs.


A few things to keep in mind

You can change your favorites any time. Change them as often as you need. Move the favorites you use most often to the left (the top of the Reorder list). If you find you're not using a favorite as often as you expected, move it to the right, or even off the list.

Remember to use the menu search. Open the menu and type just as few as 2-3 letters to narrow the options. You can even use letters within a name. For example, "av" will bring Saved Searches to you. Or "mm" will bring up Market Summary and "ff" will find Office/Member Search.

Use the links within your Dashboard.  Don't forget the links at the top of your dashboard widgets. For example, if have a widget for "Hotsheets:, you can click the title in your widget and get to that program.



Here is a link to the New Menu video tutorial and a link for more details.

Time is Running Out to Register for Form Simplicity & MLS Advantage CE Classes

Time is running out to schedule for the following CE courses on both Form Simplicity and MLS Advantage.  SIGN UP TODAY!!

For being a member of NEFAR and RealtyWEB.Net MLS, you have access to Form Simplicity Ultimate Edition which includes free unlimited storage and free digital signatures, free broker management tools, and more.

All three classes each offer 2 hours CE credit and are being held at Florida State College in Yulee (click address below for map/directions):

Florida State College-Nassau Room
76346 William Burgess Blvd
Yulee, FL 32097

Foundations of Form Simplicity

July 20 @ 8:30 AM-10:30AM

Description: 

What do we never have enough of? Time! This basic, introductory course, will help you save time and become more efficient. 

Objectives:

Find out what computer equipment as well as software requirements you need for the Form Simplicity program. Learn the time saving configurations of the various components within the Form Simplicity program. Keep your profile current, set up email notifications, create an email signature and import contacts from various sources such as Outlook, Gmail, and Electronic Business Cards.

Optimizing Your Workflow with Form Simplicity

July 20 @ 11:00AM-1:00 PM

Description: 

This class will cover how to improve your Form Simplicity experience with time saving tips on Creating Transactions from Forms Packages, Importing MLS/Tax Data into Active Transactions, Inserting Clauses, Tasks, E-sign, and Archiving Completed Transactions.

MLS Advantage-Form Simplicity

July 20 @ 2:00 PM-4:00 PM

Description: 

MLS Advantage allows participating boards and members to share available MLS listings across the state of Florida.  With a single search, members can find all listings that match your search parameters from participating MLS boards. Property listing information can be auto-populated from MLS Advantage directly into contracts in Form Simplicity. This valuable search tool is available only to members of subscribing associations and MLSs.