Flexmls Training Webinars

Want more Flexmls training?

Need a refresher?

FBS, the makers of Flexmls, offer regular webinars on Flexmls focusing on all aspects of the system ranging from mobile to working specifically with buyers and/or sellers and more!

Click here for details and to register.

New Customer Auto E-mail format!

Beginning March 26th, the Auto E-mails that you send to your customers will now have a thumbnail link instead of a plain direct link. (When this is enabled, the photos in the auto emails will only show if the user has their auto email event set up for HTML, not text.   You may have to go to Preferences>General Settings to make it your default setting).

With this new Auto E-mail preview, you can engage with your customers more effectively and more efficiently. The new design of the e-mails will bring more value to the listing information you are delivering!

Add RealtyWEB.Net Updates to your Flexmls Dashboard

The customized Flexmls dashboard is the first screen you see after logging into the system. You will have sections that display MLS Information, as well as information specific to you - your contacts, saved searches and more. 

You can add or customize dashboards to show the information you prefer. Customizing your dashboard utilizes "gadgets".  Gadgets are available for many of the main functions of Flexmls web, as well as third-party integration such as RSS news feeds from industry news to include RealtyWEB.Net updates.  

First, you must be using a customized dashobard - click here for instruction on how to create dashboards.

To add the RSS gadget to a customized dashboard:

• Click on the Customize button located  in the upper right corner or your Flexmls screen.
• Select Add Gadget
• Open the options for News
• Click Add Gadget for the RSS Gadget
• Return to Dashboard  in upper right corner of your screen

To setup the gadget to stream RealtyWEB.Net news updates:

• Click "Please click here to setup RSS feed"
• For FEED URL, type (or copy and paste) http://goo.gl/04nJD1 (case sensitive and the last 6 characters are Zero Four n J D one) 
• For FEED NAME - you can title it anything - we recommend RealtyWEB.Net News
• Click Save
• You can then click and drag the gadget to appear anywhere on your dashboard

Another easy way to stay up with all the MLS announcements is to simply subscribe to this blog!

You will always be in the know on MLS news, enhancements, and updates.  Contact Technical Support for assistance (904) 394-9494 X 1605.

Search for Co-Listing/Co-Selling Office from Quick Search

On March 24, you will be able to search by Co-Listing and Co-Selling Office when you are using a Quick Search.

When in a Quick Search on the Edit Search tab, Co-listing and Co-selling Office will be available as options to select in the Listing/Selling Office field.



If the Listing/Selling Office field is not already on your Quick Search template, you can add it by clicking in the Add a field to the search box and selecting it from the available fields. 

 

View Export Options from Search Results Screen

On March 26, you will be able to more easily access a listing's export options from a search results screen. To view export options for a listing for which you have editing rights, click on the triangle drop-down icon and select View Listing Exports.  This link will take you to the Export Tab on the Change Listing screen and you can quickly check to see which Seller Opt Outs have been selected for the listing's export options.

Vendor Award validates our commitment to our Members

Each year, we strive to enhance our members' business endeavors by providing various tools and technologies through the MLS system. One of our services, RatePlug, recently won the Mortgage Technology of the Year 10x Award which honors a company, product or technology that has had an exponential impact on mortgage finance.

RatePlug is helping educate home buyers on financing options and home affordability. To learn more about the program, which is available to you at no additional cost, Click here.

To use RatePlug, first be sure your favorite lender is registered with RatePlug.  Login to RatePlug and select the company/individual as your preferred lender.  Then when you send listings, select the report titled Full With RatePlug.  At the bottom of the listing will display the mortgage lender and a chart of their most current rates.  If you do not have a preferred lender, it will send a generic mortgage calculator.

For more information, please contact Technical Support (904) 394-9494 x 1605.

Update your Zillow profile to be the featured Agent on your listings

Your Zillow profile is like an online resume, and it is often what buyers and sellers will consult before they decide to contact you. Having a strong, regularly updated profile helps you stand out to consumers plus YOU will be the featured agent on your listings..

Below are helpful steps for updating your profile.



How to activate your profile in 4 easy steps:

How to edit your profile:

How to add past sales:

How to request reviews:

Agent Focused Realtor® Profile Page

The ALL-NEW Agent Profile from realtor.com(R)

Help consumers find you on Google and other major search sites

What is the all-new agent profile from realtor.com?

See attached PDF to learn about the all-new agent profile from realtor.com or watch the video at www.realtor.com/profile/.

How do I claim my all new agent profile from Realtor.com?

To claim your profile, search for your profile in Find a REALTOR® on www.realtor.com/realestateagents/.  From your profile simply click on “View full profile” and from your new unclaimed profile, simply click on “Claim My Profile”. This will take you through the steps to sign-in or sign-up for a Control Panel account.

Along with a self-selected password, you will need to know your MLS and MLS identifier in order to complete the sign-up process. Once you have signed-up, you will start configuring your profile where you can add:

• Profile and Cover Photo

• Biography

• Contact information

• Specialties

• Geographic areas served

• Integrations with Facebook, LinkedIn, Foursquare, etc.

• Recommendations

How do I manage and update my all-new agent profile from realtor.com?

Go to www.realtor.com/profile and login to access your Profile Manager.

Additional Resources can be found here: Support, Getting Started, FAQs, Video Library, Knowledge Base

Reorder Listings by Drag & Drop

On March 25th, you will be able to reorder selected listings by clicking on a listing and dragging and dropping it to the desired position. 

From any tab on the search results screen, click Selected to show only the selected listings. 

 

To rearrange the order of the selected listings, click and hold on a listing, then drag it to your desired position. Release the mouse button to drop the listing into the new position. 

 

You can also use the arrow icons at the bottom of the screen to rearrange listings. Clicking the double up or down arrows will move the highlighted listing to the top or bottom of the selected listings. Clicking the single up or down arrows will move the highlighted listing up or down one space. 

 

Updated Menu in Customer Portals

On March 9, FBS will release an updated Menu in the Customer Portal; additionally, some MLSs will have a new Inbox feature. 

Updated Menu 
When your clients view listings in the portal, the Menu will appear along the left side of the screen providing easy access to listings they have received via auto email*, listing collections, saved searches, and manually emailed listings. They will no longer have to click a menu button to access those options. Click on a menu item to see listings in that section. 

 

If you have Flexmls IDX, a New Search option will also be available on the Menu. Clicking on the New Search option will allow your contact to create a new search. 

 

You will also see a contact's portal menu when you work on behalf of a contact in Flexmls (for more information on working on behalf of a contact click here). This will allow you to view your contact's emailed listings, searches, and listing collections from any search results screen. 

 

Please note, when you are working on behalf of a contact and select an item from the portal menu, the menu item will not open in a new tab. Instead, the current search results page will be replaced with the page you selected from the portal menu. 

Results don't lie, RatePlug works!

For the past 4 years, studies have shown that Agents using the RatePlug Program are selling properties an average of 14% faster than non-participating Agents!*

This program integrates real-time mortgage payment information with MLS property information.

Today’s homebuyers are changing the way they search for a new home:

	88% search and view Property Listings online (ie: via Agent MLS, Search Engines, Realtor.com, Broker Websites)
	65% then search for Mortgage information on other sites (Google, Yahoo, MortgageTrader, Lending Tree, etc…)

	For the first time, Agents and Homebuyers will be able to view total monthly housing payments within the NEFMLS property listings based on live rates, accurate taxes, assessments, and insurance information for each property.
	The homebuyer can look at a variety of mortgage products and can play “what if” with the numbers to find the mortgage programs and payments that best fit their needs.
	In 2 market studies, data showed that Agents using RatePlug experienced a shorter timeframe from Listing Date to Contract Date.
	New, Property Flyer System (PFS) Now when a NEFMLS Agent lists a property within the MLS system, a detailed open house flyer can be quickly generated and sent to agent via e-mail

To learn more about the RatePlug Program which is available to you at no cost, click here.

*The study looked at real estate transactions from 2011, 2012, 2013 & 2014 in 7 major MLS marketplaces in the U.S. The data compared the total number of days between "at date" and "contract date" for both Agents using RatePlug and Agents not participating. The data included single family homes, townhomes and condominiums.

New Statistics Report on FlexMLS Searches

New Search Statistics Report on Flexmls

On March 12th, a new report, Search Statics, will display statistical data for all the listings in a current search, regardless of status, price, or other data fields.

To access the Search Statistics report, go to the Compare tab from any search results screen and click the Search Statistics link. If your MLS does not use the Compare tab, the Search Statistics report will not be available.
 


Listings by Status
The Listings by Status section displays the number of listings in the search and breaks the number down by status. Active, Pending and Sold are shown with other statuses being combined in the "Other" section. To print the entire report, click the Print button in the report's upper right corner.



Average, Median, Low and High Statistics
The Average, Median, Low and High Statistics section displays statistics for a number of fields such as bedrooms, bathrooms, square footage, list price and sold price. It also includes some calculated statistics such as the Sold Price to List Price Ratio. The bottom row in the table shows the number of listings that have relevant data for that column. For example, an MLS may not require square footage data, and some of the listings in the search results may not have it. Those listings wouldn’t be included in the statistics, and the number in the bottom row helps clarify this.



Days on Market and Sold/List Ratios by Market Time
The Days on Market section shows price ratios broken down by days on market. The Number of Listings row shows the number of listings in the current search broken down by Market Time segments (0-30 days, 31-60 days, etc.). The % of Total row shows the percentage of listings in the current search broken down by by each Market Time segment. The Average SP/LP row shows the average Sold to List Price ratio for each segment. And the Average SP/OLP shows the average Sold to Original List Price ratio for each segment.

Syndicating to Zillow.com and Trulia.com

In our last announcement, we discussed that both Zillow and Trulia will no longer be receiving listing information and photos via ListHub. Recognizing that many of our members utilize both of these customer portals, RealtyWEB.Net has contracted with both websites to allow broker's to continue to send listings via FlexMLS. Click here for Frequently Asked Questions.

The decision to syndicate to both or either of these portals is still yours, the broker.

The option to syndicate to Zillow/Trulia is now available and can be found in Flexmls under Preferences>Syndication.

The default is off so if you do not want to syndicate to either of these customer portals, no action is needed.

If you would like to send your company/office listings to Zillow.com and/or Trulia.com,

CLICK HERE FOR DETAILED INSTRUCTIONS.

If you are currently syndicating to either or both of these sites, MLS staff has made every effort to update your Syndication Preferences for you but we urge you to verify the selection.

If you are part of a multiple office corporation, please check with your corporate office before making any changes.

If you have any questions or concerns, please contact us at (904) 394-9494 x 1605.